External Posting (non-UT folks):
Internal Site (Current UT employees)
Job Posting Title:
Business Services Associate
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Hiring Department:
Department of Radio-Television-Film
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
To assist the Senior Financial Analyst with purchasing, accounting, and other business services; and to provide administrative support to the faculty, staff, and students in the Department of Radio-Television-Film.
Responsibilities
Creates and monitors purchasing and payment documents. Maintains and responds to RTF-Accounting group email inquiries. Approves UT market orders. Processes Official Occasion reimbursements/payments (VPEs). Manages and reconciles Procards.
Manages travel for faculty, visitors, and students. Solicits and submits PIFs, creates RTAs and processes travel reimbursements. Manages Faculty Travel Grant applications. Secures airfare, lodging and/or rental car direct-billing for visitors and ensures travel rules are followed. Processes honoraria. Maintains checklists and databases and tracks speaker series.
Manages student insurance coverage and space requests for production student film projects
Provides financial and HR support for camps, workshops, conferences and other special projects. Provides back up coverage to Office Manager and Senior Financial Analyst.
Other duties as assigned.
Required Qualifications
Bachelor’s degree and 1 years of experience. Relevant education and experience may be substituted as appropriate. Proficiency with Microsoft Office Suite, especially with Excel. Ability to multi-task and effectively manage projects with attention to detail and extreme accuracy. Excellent interpersonal and communication skills and professional demeanor. Demonstrated ability to learn tasks quickly with minimal training and supervision.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with accounting, purchasing, contracts and payment vouchers at UT Austin. Familiarity with the UT travel policies and accounting systems. Experience using UT Box, DocuSign, and DEFINE.
Salary Range
$43,000 + depending on qualifications
Working Conditions
Typical office environment
Work Shift
Standard work hours are Monday - Friday, 9:00am - 6:00pm. Flexible Schedule and/or hybrid remote work may be considered. Overtime may be required during peak times. Candidates must be authorized to work in the United States.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
